Minutes: April 20, 2017

Call to Order

The regular meeting of the Vernon Township Municipal Utilities Authority (VTMUA) of the Township of Vernon was convened at 6:04 p.m. on Thursday, April 20, 2017 in the Vernon Municipal Center, 21 Church Street, Vernon, New Jersey.

Statement of Compliance

Adequate notice of this meeting had been provided to the public and the press on February 16, 2017 and was posted on the bulletin board in the municipal building in accordance with the Open Public Meetings Act, N.J.S.A. 10:4-6.

Roll Call

Thomas BuchneyP
Gloria Gallo (Absent due to job responsibilities)A
Paul KearneyP
John PerryP
Edward SegerP
Edward SnookP
Kristen WheatonP

Roll Call of Professionals

Attorney Richard Wenner, Engineer Ceren Aralp, Auditor Charles Ferraioli, and Executive Director John Scerbo were present.

1. Public Comment

Edward Snook moved to open the meeting to the public.
John Perry seconded the motion.
All were in favor.
The meeting was opened to the public. No one came forward.

2. Close Meeting for Public Comment

Edward Snook moved to close the meeting to the public.
John Perry seconded the motion.
All were in favor.
The meeting was closed to the public.

3. Consent Agenda

A. Resolution 17-26: Authorizing the Payment of Bills for April 20, 2017

Edward Snook moved to approve Resolution 17-26.
Kristen Wheaton seconded the motion.

Discussion: None

Roll Call Vote:
Ayes: John Perry, Edward Seger, Edward Snook, Kristen Wheaton, and Thomas Buchney
Nays: None

B. Approval of March 20, 2017 Minutes

Edward Seger moved to approve the minutes.
John Perry seconded the motion.

Discussion: None

All were in favor, except Kristen Wheaton who abstained because she was absent for the March 20, 2017 meeting.

4. Resolution 17-27: Awarding Service Contract to Power Generator Services LLC for 2017

This resolution authorizes the acceptance of a proposal by Power Generator Services LLC of Newburg, NY, for one major and three minor services per year for each generator.

Edward Snook moved to adopt Resolution 17-27.
Edward Seger seconded the motion.

Roll Call Vote:
Ayes: John Perry, Edward Seger, Edward Snook, Kristen Wheaton, and Thomas Buchney
Nays: None

5. Attorney’s Report

Attorney Richard Wenner discussed RFPs for the operation of the sewers. He stated the township agreed to have the DPW maintain the sewers as a temporary situation. He stated the VTMUA had several options. Mr. Wenner suggested appointing a subcommittee to evaluate the viable options. The first option would be the execution of a long-term interlocal service agreement with the township or another municipality. The second option would be to put the operation of the system out to bid again to seek an operator. The third option would be for the VTMUA to hire its own staff to do the work.

Chairman Thomas Buchney asked for a motion to establish a subcommittee to look into the options.
Kristen Wheaton moved to establish the subcommittee.
Edward Seger seconded the motion.
All were in favor.

Thomas Buchney asked for volunteers for the subcommittee. Edward Seger and John Perry came forward. They will look into the three options and report back to the VTMUA.

6. Auditor’s Report

Auditor Charles Ferraioli stated he has a conference call on Monday, April 24, regarding the audit. He expects the conversation to be brief. After the conference call he will prepare an annual representation letter. He expects it to be completed by next month.

7. Engineer’s Report

A. Review of New Applications

1. Block 143, Lot 19—Daily Bean Coffee Shop and Physical Therapy Clinic

Ceren Aralp reported these two businesses would be a total of 3 EDUs, an increase of 1 EDU over the previous uses at the site.

Edward Snook moved to approve the application.
Kristen Wheaton seconded the motion.
All were in favor.

2. Block 145, Lot 1.05—Change in Use at Acme Shopping Plaza for a Sushi Restaurant Called Sushi Ya LLC for a Total of 9.25 EDUs

Kristen Wheaton moved to approve the application.
Edward Seger seconded the motion.

Discussion: John Perry questioned the seating of the restaurant. Ceren Aralp said the EDU count is based on 35 gallons per day per seat. There are a total of 66 seats in the restaurant.

All were in favor.

B. Old Business—None

C. Status of Asset Management Loan Application

Ceren Aralp said she is waiting to hear if loan forgiveness would be available. John Scerbo said he sent email to the township attorney reminding him he is supposed to send the VTMUA a letter of support for the loan. The attorney sent an email reply saying he wanted to see a copy of the application. Mr. Scerbo said it is not easy to obtain a copy of the application because it was done by computer and only the administrator of the loan can retrieve it with the administrative code to get the application. He is awaiting a response from the administrator.

8. Executive Director’s Report

Mr. Scerbo reported about a technology issue. Today, the VTMUA installed the new sensor phone systems in the pump stations. The phones will send out alarms for various conditions such as high and low water and temperature. The alarms go directly to the field staff through text and cellular phone messages for immediate response.

Mr. Scerbo also told the commissioners he had included in their packets for tonight’s meeting the sewage flow data from the Sussex County Municipal Utilities Authority (SCMUA). The report incudes the daily flow readings for sewage discharged into the treatment facility from Vernon Township for the months of January, February, and March 2017.

9. Commissioner Comments

Commissioner Edward Seger questioned the status with Earthcare. Mr. Scerbo said the attorney is currently reviewing the contract. He said it is an involved issue that is currently being worked out.

10. Chairman’s Comments

Thomas Buchney reported on a meeting with the mayor about the current interlocal agreement with the township DPW. At this point, he said, the VTMUA will explore the three options Mr. Wenner recommended.

Kristen Wheaton asked if there was a deadline by which the VTMUA had to make a decision regarding those options and the operation and maintenance of the sewer system.

Mr. Scerbo said hopefully they would soon hear from the township regarding what specifically the interlocal agreement with the township would be. He heard they could get it as early as July or as late as December. He said as soon as they get a response back from the township attorney they could get it resolved.

Adjournment

Edward Seger moved to adjourn the meeting at 6:41 p.m.
John Perry seconded the motion.
All were in favor.
The meeting was adjourned at 6:41 p.m.

The next meeting of the VTMUA will be on May 18, 2017 at 7 p.m.

Transcribed and submitted by Jessica Paladini
Vernon Township MUA Secretary