Minutes: December 18, 2014

Call to Order

The regular meeting of the Vernon Township Municipal Utilities Authority (VTMUA) of the Township of Vernon was convened at 7:00 p.m. on Thursday, December 18, 2014 in the Vernon Municipal Center, 21 Church Street, Vernon, New Jersey.

Statement of Compliance

Adequate notice of this meeting had been provided to the public and the press on January 2, 2014 and was posted on the bulletin board in the municipal building in accordance with the Open Public Meetings Act, N.J.S.A. 10:4-6.

Roll Call

Thomas BuchneyA
Gloria GalloP
James KensekP
Phyllis PfeiferP
Edward SnookP
Vincent ZinnoP

Professional Staff Present

Attorney John Ursin, Engineer Ceren Aralp, Auditor Charles Ferraioli, and VTMUA Executive Director John Scerbo were also present.

1. Open Meeting for Public Comment

Motion to open the meeting to the public was made by James Kensek.
Seconded by Phyllis Pfeifer
All were in favor.
No one from the public came forward.

Motion to close the meeting to the public.
James Kensek moved to close the meeting to the public.
Gloria Gallo seconded the motion.
All were in favor.

2. Correspondence

New Correspondence

Letter from Russ DelGrosso of Master Plumbing, 6 Black Creek Drive, Block 141 Lot 15.04

Mr. DelGrosso requested a temporary postponement from sewer connection. He said if sewer connection were attempted during the winter months, they would have to then resurface the parking lot, which they would not be able to do during the winter. Leaving an unsurfaced parking lot would complicate snow removal and create a safety hazard, he said. VTMUA Executive Director John Scerbo recommended granting the postponement because the township was responsible partly for the delay as the connections were not clearly marked and they were not able to get onto the property due to a snowstorm.

Gloria Gallo moved to grant the request for a temporary six-month postponement for Master Plumbing.
Phyllis Pfeifer seconded the motion.

Roll Call Vote:
Ayes: Gloria Gallo, James Kensek, Phyllis Pfeifer, and Vincent Zinno
Nays: None

Old Correspondence

None

3. Consent Agenda

Resolution 14-40: Payment of Bills for December 18, 2014

Motion to approve the payment of bills was made by James Kensek.
Seconded by Phyllis Pfeifer

Discussion: None

Roll Call Vote:
Ayes: Gloria Gallo, James Kensek, Phyllis Pfeifer, and Vincent Zinno
Nays: None

4. Approval of Minutes of November 6, 2014 Meeting

Motion to approve the minutes was made by Phyllis Pfeifer.
Seconded by James Kensek

Discussion: None

Ayes: James Kensek, Phyllis Pfeifer, and Vincent Zinno
Nays: None

5. Oath of Office to New Member Edward Snook

Attorney John Ursin arrived at the meeting at 7:18 p.m. and administered the oath of office to new VTMUA member Edward Snook, who was appointed as Alternate #1. Mr. Snook’s term will expire in February 2016.

6. Auditor’s Report

Auditor Charles Ferraioli introduced the 2015 budget for the VTMUA. As a result of the county sewer facility’s (SCMUA) fees increasing significantly for Vernon Township, VTMUA users will see a an increase in user fees for the first time in three years. The township’s SCMUA bill went from $1,259,331 to $1,501,338, an increase of $242,000 and 19.2%. There will be a 7-1/2% increase in user fees, the first increase since the VTMUA was established in 2011. The rate will increase from $840 per EDU to $900 per full EDU. The VTMUA budget will increase from $1,937,009 to $2,120,119, an increase of $183,110. The capital budget reflects total capital appropriations of $52,000. Mr. Ferraioli said the VTMUA needs to increase the number of users. He said new users for both the township and county sewer utilities would result in lower costs for all users.

7. Resolutions

A. Resolution 14-41: Resolution Introducing the Budget for Fiscal Year 2015-2016

The 2015 VTMUA budget was introduced. Final approval of the budget will take place at a public hearing at the January 15, 2015 meeting of the VTMUA.

The motion to approve the introduction of the 2015 budget was made by Gloria Gallo.
Phyllis Pfeifer seconded the motion.

Discussion: No further discussion

Roll Call Vote:
Ayes: Gloria Gallo, James Kensek, Phyllis Pfeifer, Edward Snook, and Vincent Zinno
Nays: None

B. Resolution 14-42: Resolution Approving 2014 Budget Transfers

The VTMUA operating budget for 2014 was amended to reflect $55,000 for various sewer improvements, $318,800 for administrative costs and other expenses, and $1,563,209 for cost of providing services-OE. Total appropriations are $1,937,009.

The motion to approve the 2014 budget transfers was made by James Kensek.
Vincent Zinno seconded the motion.

Discussion: No further discussion

Ayes: Gloria Gallo, James Kensek, Phyllis Pfeifer, Edward Snook, and Vincent Zinno
Nays: None

C. Resolution 14-43: Authorizing a Contract with Municipal Software Inc. to Maintain the Authority’s Accounting Software for 2015

The VTMUA bought this software for 2014 and would like to continue using it for 2015. The amount for the software is not to exceed $1,500.

The motion to approve the resolution was made by Edward Snook.
James Kensek seconded the motion.

Discussion: No further discussion

Ayes: Gloria Gallo, James Kensek, Phyllis Pfeifer, Edward Snook, and Vincent Zinno
Nays: None

D. Resolution 14-44: Correcting and Amending the Name of the Risk Manager Consultant in Resolution 14-38 and 14-39 to Skylands Risk Management, Inc.

This resolution modifies the previous one approved in which there was a technical error in the name of the risk management firm. This resolution changes the name of the risk management consultant from D&H Alternative Risk Solutions to Skylands Risk Management, Inc.

The motion to approve the resolution was made by Gloria Gallo.
Phyllis Pfeifer seconded the motion.

Discussion: No further discussion

Ayes: Gloria Gallo, James Kensek, Phyllis Pfeifer, Edward Snook, and Vincent Zinno
Nays: None

8. Attorney’s Report

No report

9. Auditor’s Report

Charles Ferraioli had nothing further to report.

10. Engineer’s Report

A. New Business—Review of Applications

1. Approval of EDU Flow Count for Valley View Apartments Block 141, Lot 10.01—15.25 EDUs

Valley View Apartments are located at 15-17 Omega Drive and consist of eighteen one-bedroom apartments, two studio apartments, and four two-bedroom apartments. The flow projections are based upon .6 EDU for one bedroom and studio apartments and .8 EDU for two bedroom apartments.

Gallo moved to approve the application.
Edward Snook seconded the motion.

Discussion: Chairman Vincent Zinno said based on the number of EDUs, an application of this size should be required to submit the property owner’s engineer’s drawings rather than just a simple drawing done by the property owner. VTMUA Engineer Ceren Aralp suggested waiting to see the drawing they receive from the applicant.

Roll Call Vote:
Ayes: Gloria Gallo, James Kensek, Phyllis Pfeifer, Edward Snook, and Vincent Zinno
Nays: None

2. Approval of EDU Flow Count for Dunkin Donuts Block 141, Lot 18—1.5 EDUs

The EDU count is based on 15 gallons per day per seat; the restaurant has 23 seats.

James Kensek moved to approve the application.
Edward Snook seconded the motion.

Discussion: None

Roll Call Vote:
Ayes: Gloria Gallo, James Kensek, Phyllis Pfeifer, Edward Snook, and Vincent Zinno
Nays: None

3. Approval of EDU Flow Count for Proposed CVS Block 144.01, Lots 1, 2, 3, and 4—5.5 EDUs

The EDU count is based on .1 gallon a day per square foot for the proposed 13,388 square foot retail store and pharmacy in the town center at the intersection of Route 94 and Main Street. A photo processing section for this retail store would use self-containing equipment and would not introduce any waste stream to the sewer system other than the sanitary wastewater generated.

Vincent Zinno moved to approve the application.
James Kensek seconded the motion.

Discussion: None

Roll Call Vote:
Ayes: Gloria Gallo, James Kensek, Phyllis Pfeifer, Edward Snook, and Vincent Zinno
Nays: None

B. Old Business

None

11. Executive Director’s Report

Executive Director John Scerbo reported that the fourth quarter bills went out and payments have been a little slow and a few checks had bounced.

He also reported that he filed a summons to a property owner for failure to follow through with connection to the sewer facility. The date of the court hearing is set for January 13, 2015. The day after Mr. Scerbo issued the summons, the property owner came in but did not have a plan for connection. Mr. Scerbo said he advised the property owner that he cannot stop the summons and the property owner needs to come to the court hearing but advised the property owner to submit a plan before the court hearing.

12. Commissioners’ Comments

The commissioners had no comments.

13. Chairman Comments

Vincent Zinno thanked everyone for their hard work in the VTMUA throughout 2014 and thanked the recording secretary for her work. He said he is happy to say that the majority of the users are all connected. Those who are not yet connected will be very shortly, he said.

Executive Session

1) Potential Litigation and 2) Personnel

WHEREAS, the Open Public Meetings Act, N.J.S.A. 10:4-6 permits the exclusion of the public in certain circumstances; and

WHEREAS, this public body is of the opinion that such circumstances presently exist.

NOW, THEREFORE, BE IT RESOLVED by the Vernon Township Municipal Utilities Authority of the Township of Vernon as follows:

1. The public shall be excluded from discussion of and action upon the hereinafter-specified subject matter.

2. The general nature of the subject matter to be discussed is potential litigation and personnel.

Vincent Zinno, VTMUA Chairman, asked for a motion to go into executive session.
Motion: Gloria Gallo
Second: James Kensek
All were in favor.
Time: 8:10 p.m.
No action will be taken after the executive session when the public session reconvenes.

Return to Open Session

VTMUA Chairman Vincent Zinno asked for a motion to return to open session.
Motion: James Kensek
Second: Phyllis Pfeifer
All were in favor.
Time: 9:05 p.m.

The VTMUA came out of executive session at 9:05 p.m. and reconvened public session.

Attorney John Ursin reiterated that the executive session had been for the purpose of discussing litigation, and a personnel matter regarding a professional was also discussed. As a result of that discussion, he suggested having two meetings in January. If there is an issue with an appointment, the commissioners might want to have a short meeting to interview candidates and another meeting for its regular business, Mr. Ursin advised.

The next meeting for the VTMUA is scheduled for January 15, 2015. The VTMUA’s reorganization meeting will be in February.

Adjournment

Motion to adjourn the meeting was made by Phyllis Pfeifer.
Seconded by Gloria Gallo
All were in favor.
The meeting was adjourned at 9:07 p.m.

The next meeting of the VTMUA will be on January 15, 2015 at 7 p.m.

Transcribed and submitted by Jessica Paladini
Vernon Township MUA Secretary