Minutes: July 18, 2013

Call to Order

The regular meeting of the Vernon Township Municipal Utilities Authority (VTMUA) of the Township of Vernon was convened at 7:00 p.m. on Thursday, July 18, 2013 in the Vernon Municipal Center, 21 Church Street, Vernon, New Jersey.

Statement of Compliance

Adequate notice of this meeting had been provided to the public and the press on January 8, 2013 and was posted on the bulletin board in the municipal building in accordance with the Open Public Meetings Act, N.J.S.A. 10:4-6.

Roll Call

Thomas BuchneyP
Barbara ChorzepaP
Doug DobrzynskiA
Gloria GalloA
James KensekP
Stephen PiccirilloP
Vincent ZinnoA

Professional Staff Present

Attorney Robert McBriar, Engineer Ceren Aralp, and Executive Director John Scerbo

In the absence of both the chairperson and the vice chairperson, John Scerbo called for a motion for a temporary chairperson for the meeting. James Kensek moved to appoint Thomas Buchney temporary chairperson. Barbara Chorzepa seconded.

Roll Call Taken:
Ayes: Thomas Buchney, Barbara Chorzepa, James Kensek, Stephen Piccirillo
Nays: None
Motion passed.

1. Open Meeting for Public Comment

Motion to open the meeting to the public
Made by Thomas Buchney
Seconded by James Kensek
All in favor

Temporary Chairman Thomas Buchney opened the meeting for public comment.

Noreen Moran of Great Gorge Village asked who makes the EDU payments for the retail stores at the Appalachian Hotel, which are vacant. Engineer Ceren Aralp said they are already calculated as retail space and included in with Mountain Creek’s assessed EDUs. John Scerbo said Mountain Creek is already paying the EDU rates for the retail space.

No other member of the public came forward.

Close Meeting to the Public

Motion to close
Made by James Kensek
Seconded by Stephen Piccirillo
All in favor

2. Approval of Minutes

Approval of Minutes for Regular Meeting of June 27, 2013

Motion to approve the minutes
Made by James Kensek
Seconded by Stephen Piccirillo

Call for Discussion: No discussion

Roll Call Taken:
Ayes: Thomas Buchney, Barbara Chorzepa, James Kensek, Stephen Piccirillo
Nays: None
Motion passed

3. Correspondence

A. A letter was received on July 8, 2013 from Nancy Patterson requesting the VTMUA to consider giving her the 50% connection fee discount, despite having missed the deadline for approval of the discount. Ms. Patterson cited personal illness, as well as the death of her husband that caused her significant trauma, as the reason she did not comply with the deadline for requesting the discount. She said she had not received the first two notices from the VTMUA. She contacted the VTMUA after receiving the third notice, which was forwarded to her in Florida. John Scerbo told the commissioners Ms. Patterson does have true extenuating circumstances and recommends the discount be granted.

Motion to approve the discount made by Thomas Buchney
Seconded by Stephen Piccirillo

Call for Discussion: Barbara Chorzepa said she would like documentation supporting Ms. Patterson’s circumstances on file, as such documentation is required of everyone. James Kensek withdrew his motion because he said he knows Ms. Patterson and does not think it is appropriate to request medical documentation.

Barbara Chorzepa moved to approve the discount pending the documentation.
Seconded by Stephen Piccirillo

Roll Call Taken:
Ayes: Thomas Buchney, Barbara Chorzepa, Stephen Piccirillo
Nays: None
Abstention: James Kensek
Motion passed

B. The next item of discussion under correspondence was a letter by Bill Kittredge of Great Gorge Village asking for a waiver of late fees and interest accrued for his sewer bill because he said two prior notices that were mailed to him were not forwarded to his current address. His total bill was $571.68, of which $67.68 was for late fees and interest.

Motion to approve waiver of late fees and interest—Barbara Chorzepa
Seconded by Stephen Piccirillo

Call for Discussion: John Scerbo said he cannot understand how Mr. Kittredge did not get the mail from the VTMUA and said he finds it hard to consider this a case of extenuating circumstance. He cautioned the commission that its decision in this case could set a precedent for future cases. Barbara Chorzepa then moved to deny the approval of the waiver. Stephen Piccirillo seconded the motion

Roll Call Taken:
Ayes: Barbara Chorzepa, James Kensek, Stephen Piccirillo
Nays: Thomas Buchney
Motion to deny waiver passed

4. Approval of Bills

Resolution 13-31 Payment of Bills

Motion to approve the bills
Made by James Kensek
Seconded by Stephen Piccirillo

Call for Discussion: Barbara Chorzepa said she did not have time to review the bills and asked if the bills committee reviewed them and recommended paying them. John Scerbo said it had.

Roll Call Taken:
Ayes: Thomas Buchney, Barbara Chorzepa, James Kensek, Stephen Piccirillo
Nays: None
Motion passed

5. Attorney’s Report

No report

6. Auditor’s Report

No report

7. Engineer’s Report

New Applications

A. Block 148, Lot 4—Commercial Space with Daycare Facility Located at 304, Route 94—1.5 EDUs Assessed

Engineer Ceren Aralp said drawings were received from the applicant, and she does not recommend approving the application at this time until the drawings are revised.

Motion to approve
Made by Barbara Chorzepa
Seconded by James Kensek

Call for Discussion: No discussion

Roll Call Taken:
Ayes: Thomas Buchney, Barbara Chorzepa, James Kensek, Stephen Piccirillo
Nays: None
Motion passed

B. Block 148, Lot 3—St. Thomas Episcopal Church

Ms. Aralp said the church sanctuary has 250 seats, an additional 2,160 square feet of space in ancillary areas, and a three-bedroom vicarage. Based on these calculations, she recommends 5 EDUs for the church. The church’s drawings require revisions, and she recommends approval of the building permit upon the revision of the drawings.

Motion to approve
Made by Barbara Chorzepa
Seconded by Stephen Piccirillo

Call for Discussion: No discussion

Roll Call Taken:
Ayes: Thomas Buchney, Barbara Chorzepa, James Kensek, Stephen Piccirillo
Nays: None
Motion passed

8. Old Business

Update on Proposal for EDU Counts for Hair Salons, Barbershops, and Spas

Ceren Aralp said it is a complicated matter that requires more time to review before she makes a recommendation. She suggested postponing a decision until the next meeting.

9. Executive Director’s Report

John Scerbo reported that a letter the VTMUA received from Mrs. Nolan, owner of the property at Block 141, Lot 10.03, 3 Church Street, contained inaccurate calculations for connection fees and EDU counts, and therefore the VTMUA could not approve a hardship plan for her until the numbers are accurately represented. Mr. Scerbo said the VTMUA will first assess the EDU rate and the hardship plan will then be based on those rates. He said he expects Mrs. Nolan to submit a revised hardship letter depending on what the VTMUA decides on the EDU count for the property. He also said he advised Mrs. Nolan that the hardship plan was only based on payment of the connection fees and not anything associated with changing the EDUs on the property.

John Scerbo also reported that all the mandatory hookup notices have been mailed out and enforcement will now begin. He said failure to hookup would result in a summons for municipal court, which he said the VTMUA is reluctant to do. Mandatory hookup was by July 1, 2013. He said they should discuss at the next meeting how much longer the commission will wait before enforcement.

10. VTMUA Commissioner Comments

Barbara Chorzepa asked about the former bakery property and questioned whether it would still pay the same EDU rate even though the building was demolished. She asked whether the building was demolished after the EDU rate was calculated. John Scerbo will look into the matter.

The next meeting of the VTMUA will be on August 22, 2013.

Motion to Adjourn the Meeting

Made by Barbara Chorzepa
Seconded by Stephen Piccirillo
All in favor
Meeting was adjourned at 7:46 p.m.

Transcribed and submitted by Jessica Paladini
Secretary, Vernon Township MUA