Minutes: July 28, 2011

The reorganization meeting of the Municipal Sewer Utility Authority (MSUA) of the Township of Vernon was convened at 7:00 p.m. on Thursday, July 28, 2011 in the Vernon Municipal Center, 21 Church Street, Vernon, New Jersey.

Salute to the Flag

Mayor Vic Marotta led the assemblage in the salute to the flag.

Oath of Office

Mayor Marotta delivered the oath of office to Thomas Buchney, Vincent Zinno, Barbara Chorzepa, Gloria Frato-Gallo and Edward Rolando.

Mayor Marotta welcomed the new members of the MSUA and thanked them for their willingness to serve the Township of Vernon. The mayor then explained his role as an ex-officio member who has the ability to attend the MSUA meetings, but cannot vote.

Election of Officers

Member Zinno made a motion to nominate Edward Rolando as chairperson; seconded by member Barbara Chorzepa.

A roll call vote was taken:
Ayes: Thomas Buchney, Barbara Chorzepa, Gloria Frato-Gallo, Vincent Zinno, Edward Rolando
Nays: None
Abstain:

Motion to close elections.

Moved: Barbara Chorzepa
Second: Gloria Frato-Gallo

A roll call vote was taken:
Ayes: Thomas Buchney, Barbara Chorzepa, Gloria Frato-Gallo, Vincent Zinno, Edward Rolando
Nays: None
Abstain:

At this time, the meeting was turned over to Edward Rolando, chairperson.

Motion to appoint John Ursin, Esq. as MSUA attorney.

Moved: Edward Rolando
Second: Gloria Frato-Gallo

A roll call vote was taken:
Ayes: Thomas Buchney, Barbara Chorzepa, Gloria Frato-Gallo, Vincent Zinno, Edward Rolando
Nays: None
Abstain:

Motion to appoint Ferraioli, Wielkotz, Cerullo & Cuva, P.A. (FWCC) as MSUA auditor, conditioned upon billing lower rates in the range.

Moved: Gloria Frato-Gallo
Second: Vincent Zinno

A roll call vote was taken:
Ayes: Thomas Buchney, Barbara Chorzepa, Gloria Frato-Gallo, Vincent Zinno, Edward Rolando
Nays: None
Abstain:

Motion to appoint MSUA secretary, Aida Cahill.

Moved: Vincent Zinno
Second: Barbara Chorzepa

A roll call vote was taken:
Ayes: Thomas Buchney, Barbara Chorzepa, Gloria Frato-Gallo, Vincent Zinno, Edward Rolando
Nays: None
Abstain:

Resolutions Requiring Separate Action

Resolution #11-01: Designating an Official Newspaper for 2011

WHEREAS, N.J.S.A. 40:53-1 et al. of the Open Public Meetings Act requires that every municipality designate an official newspaper or newspapers for the publication of all advertisements and notices required by law to the published by the municipality; and

WHEREAS, the second newspaper designated by this body must be one which has the greatest likelihood of informing the public within the jurisdictional boundaries of this body of such meetings; and

WHEREAS, The New Jersey Herald/Sunday Herald is hereby designated to receive all notices of meetings as required under the Open Public Meetings Act and The Advertiser News and the Vernon Aim will be designated as the alternate newspapers; and

WHEREAS, it is the opinion of this public body that The New Jersey Herald/Sunday Herald, have the greatest likelihood of informing the public within the jurisdictional area of this public body of such meetings.

NOW, THEREFORE, BE IT RESOLVED by the Vernon Municipal Sewer Utility Authority of Vernon, County of Sussex, State of New Jersey that The New Jersey Herald/ Sunday Herald is hereby designated as the official newspaper for the 2011 calendar year and will receive all notices of meetings of the Vernon Municipal Sewer Utility Authority as required by the Open Public Meetings Act, and The Advertiser News and the Vernon Aim will be designated as alternate newspapers of the Township of Vernon.

This resolution shall take effect immediately.

Moved: Gloria Frato-Gallo
Second: Vincent Zinno

A roll call vote was taken:
Ayes: Thomas Buchney, Barbara Chorzepa, Gloria Frato-Gallo, Vincent Zinno, Edward Rolando
Nays: None
Abstain:
Resolution #11-01 was approved.

Resolution #11-02: Designating Meeting Dates of the Vernon Municipal Sewer Utility Authority

BE IT RESOLVED, in accordance with the Open Public Meetings Act, N.J.S.A. 10:4-1 et. seq., the reorganization meeting of the Vernon Municipal Sewer Utility Authority shall convene at 7:00 p.m. on July 28, 2011 at the Vernon Township Municipal Center, 21 Church Street, Vernon, New Jersey. Formal action will be taken at the reorganization meeting.

BE IT FURTHER RESOLVED, in accordance with the Open Public Meetings Act, N.J.S.A. 10:4-1 et. seq., the regular meetings of the Vernon Municipal Sewer Utility Authority shall convene on the third Mondays of each month at 7:00 p.m. at the Vernon Municipal Center, 21 Church Street, Vernon, New Jersey for the following meeting dates:

August 15, 2011
September 19, 2011
October 17, 2011
November 21, 2011
December 19, 2011

BE IT FURTHER RESOLVED that all meetings shall be opened to the public and public participation will be entertained at all meetings but limited to five (5) minutes for each speaker to provide the governing body sufficient time to complete its work.

BE IT FURTHER RESOLVED that all notices required by the Open Public Meetings Act shall be published in The New Jersey Herald and if needed as alternate newspapers, The Advertiser News and The Vernon Aim, and shall be posted on the bulletin board in the municipal building.

This resolution shall take effect immediately.

John Ursin, Esq. stated that he would be on vacation the week of August 15, 2011. Mr. Ursin suggested either moving the next meeting date to August 11, 2011, or having another attorney from his firm attend the August 15, 2011 meeting.

Aida Cahill, Recording Secretary advised that she would be on vacation for an August 11, 2011 meeting. Mayor Marotta stated that he would have someone stand-in as secretary in Ms. Cahill’s absence.

Motion to adopt the resolution with the following change: the meeting date of August 15, 2011 changed to August 11, 2011.

Moved: Edward Rolando
Second: Thomas Buchney

A roll call vote was taken:
Ayes: Thomas Buchney, Barbara Chorzepa, Gloria Frato-Gallo, Vincent Zinno, Edward Rolando
Nays: None
Abstain:
Resolution #11-02 was adopted as amended.

MSUA Discussion

John Ursin, Esq. gave an overview of the Town Center planning which had taken place over the past several years, and the need for an expanded sewer system in Vernon. Mr. Ursin explained that in 2005 there was an agreement signed between SCMUA and Vernon Township to expand the sewer infrastructure and make available allocation of gallon age to Vernon. Mr. Ursin further explained that in 2006 an agreement was made with Mountain Creek as to how the gallonage would be divided, and how costs would be paid for. Mr. Ursin stated that he would provide copies of the core agreements to MSUA members for their review. Mr. Ursin further explained that the basic agreement with Mountain Creek allocated 265,000 gallons to Vernon, with 99,000 gallons for the Town Center and 166,000 gallons for the Mountain Creek properties. Mr. Ursin stated that, at the time of the original agreements, Vernon Township considered buying the United Water sewer system. It was explained that the layout of United Water and Vernon, and lines to SCMUA are tightly connected. The lines between the town and SCMUA are owned by United Water. In 2009 an agreement was made, making United Water the middle man between Vernon and SCMUA. United Water then charged the township for transmission through the United Water lines. Mr. Ursin stated that this was not financially favorable for the township, and Vernon began to debate purchase of United Water, once again. The township then passed a resolution authorizing the purchase of United Water, contingent upon the formation of the MSUA, and bonding sufficient to buy the United Water system. Mr. Ursin advised that this transaction could be complete in approximately 90 days. Mr. Ursin informed the MSUA that the township’s purchase of United Water would include the sewer system lines as well as 1,400 existing, paying customers. Also discussed was the “missing link” which is a section where the Town Center is not yet connected to SCMUA. In the agreement, Mountain Creek is responsible for construction to connect the missing link, which should be done in the next 2 months.

Mr. Ursin explained that the role of the Municipal Sewer Utility Authority would be to govern the sewer system once the township purchases United Water, and therefore the MSUA would need to make many important decisions before and after the purchase. Mr. Ursin advised of the need to appoint service professionals such as an auditor, risk manager, engineer and DPW maintenance personnel. The presentation by the auditor would be for the purpose of discussing a proposed budget. The risk manager would provide information on procuring insurance, and the engineer would bring maps showing how the system works. Mr. Ursin also recommended that the MSUA analyze the rules and regulations he supplied to them, as they would need to adopt a set of rules and regulations of their own, prior to the purchase of the Vernon sewer portion of United Water.

Ms. Chorzepa suggested adding MSUA meeting dates, to which Ms. Frato-Gallo agreed. Mayor Marotta stated that he would notify the members of available dates for additional meetings. Mayor Marotta also stated that he would be appointing two alternate members of the MSUA the end of August.

Mr. Rolando questioned who would set up scheduling of the presentations by the auditor and risk manager. Mr. Ursin stated that he would make the necessary arrangements, but that in the future the secretary would be responsible for such arrangements.

Ms. Chorzepa questioned maintenance and training for the DPW. Mayor Marotta offered assurances that there would be proper training in time for operation of the sewer system.

Mr. Buchney questioned the ability to play back individual bits of information from the recording equipment during the meeting. Mayor Marotta stated that this could not yet be done, however a copy of the CD recording could be obtained from the clerk’s office.

Ms. Frato-Gallo questioned when meeting minutes would be available. Mayor Marotta stated that the meeting minutes would be completed in a timely manner for review by MSUA members in advance of the next meeting.

Ms. Chorzepa questioned the procedure for making changes to the rules and regulations. Mr. Ursin stated that MSUA members would be free to contact him between meetings with their questions, and he will bring up questions at the following meeting for consideration by the group. Mr. Ursin further stated that the MSUA is both a legislative and administrative board. It is legislative because the board is responsible for creating source documents for rules and regulations for how the sewer system is to be managed. It is an administrative board because it is involved in setting policies and procedure, making decisions about the sewer system itself. Mr. Ursin further stated that it would be helpful if MSUA members call him with their questions, suggestions and comments.

Mr. Zinno questioned the policy for public comment time limitations. Mayor Marotta stated that it is the MSUA’s decision what time frame to use, but that everyone who wants the opportunity to speak should have the opportunity to speak within the constraints of the time frame decided upon by the MSUA. Mr. Ursin recommended that the time frame for public comments be in the proposed rules.

Mr. Rolando made a motion to appoint Vincent Zinno as vice chair of the MSUA; motion seconded by Barbara Chorzepa.

A roll call vote was taken:
Ayes: Thomas Buchney, Barbara Chorzepa, Gloria Frato-Gallo, Vincent Zinno, Edward Rolando
Nays: None
Abstain:

Mr. Ursin advised that chair and vice chair appointments should be for 1 year terms.

Gloria Frato-Gallo made a motion to adjourn the meeting; seconded by Thomas Buchney, with all in favor.

Adjournment

There being no further items of business to be conducted on the agenda, a motion for adjournment was made by Gloria Frato-Gallo; motion seconded by Thomas Buchney with all members voting in favor.

The reorganization meeting of the Municipal Sewer Utility Authority of the Township of Vernon was adjourned at 8:45 p.m.

Respectfully submitted,
Aida Cahill
MUA Secretary

Minutes approved: August 11, 2011