Minutes: June 18, 2015

Call to Order

The regular meeting of the Vernon Township Municipal Utilities Authority (VTMUA) of the Township of Vernon was convened at 7:00 p.m. on Thursday, June 18, 2015 in the Vernon Municipal Center, 21 Church Street, Vernon, New Jersey.

Statement of Compliance

Adequate notice of this meeting had been provided to the public and the press on January 15, 2015 and was posted on the bulletin board in the municipal building in accordance with the Open Public Meetings Act, N.J.S.A. 10:4-6.

Roll Call

Thomas BuchneyP
Gloria Gallo (called to say she had to work)A
James KensekP
Edward SnookP
Vincent ZinnoP

Roll Call of Professionals

Attorney Richard Wenner, Engineer Ceren Aralp, and Executive Director John Scerbo were present.

1. Open Meeting for Public Comment

Motion to open the meeting to the public was made by Edward Snook.
Seconded by Thomas Buchney
All were in favor. The public portion of the meeting was declared open. No one from the public came forward.

2. Close the Meeting for Public Comment

Motion to open the meeting to the public was made by James Kensek.
Seconded by Edward Snook
All were in favor.
The public portion of the meeting was closed.

3. Consent Agenda

Resolution 15-29: Authorizing the Payment of Bills for May 2015

Motion to approve the bills was made by James Kensek.
Seconded by Thomas Buchney

Further Discussion: None

Roll Call Vote:
Ayes: Thomas Buchney, James Kensek, Edward Snook, and Vincent Zinno
Nays: None

4. Approval of Minutes

May 21, 2015 Regular Meeting

Motion to approve the May 21, 2015 Regular Meeting minutes was made by James Kensek.
Seconded by Edward Snook

Further Discussion: None

Roll Call Vote:
Ayes: Thomas Buchney, James Kensek, Edward Snook, and Vincent Zinno
Nays: None

5. Correspondence

None

6. Other Resolutions

A. Resolution 15-35: Amending the 2015 Operating Budget

Amendments were made to the 2015 operating budget, which was adopted on January 15, 2015.

Non-operating Revenues from $582,939 to $748,439
Total Revenues from $2,120,119 to $2,285,619
Treatment Disposal from $1,705,919 to $1,731,419
Purchase of Easement from 0 to $140,000
Total Appropriations from $2,120,119 to $2,285,619

Motion to approve the resolution was made by Vincent Zinno.
Seconded by Thomas Buchney

Further Discussion: None

Roll Call Vote:
Ayes: Thomas Buchney, James Kensek, Edward Snook, and Vincent Zinno
Nays: None

B. Resolution 15-36: Hardship Payment Plan for Tara Properties

This resolution is for a hardship payment plan for Tara Properties, located at 5 Church Street, Block 141 Lot 12, which was before the municipal court for failure to connect to the sewers. The total connection fee shall be $11,662.50, which will be paid in 5 equal installments plus an interest rate of 1.5% per year for each of the 5 years, making the total amount $12,537.20.

Motion to approve was made by Thomas Buchney.
Seconded by James Kensek

Further Discussion: None

Roll Call Vote:
Ayes: Thomas Buchney, James Kensek, Edward Snook, and Vincent Zinno
Nays: None

C. Resolution 15-37: Authorizing the Refund of Overpayment in Sewer Fees for Block 144.01 Lot 3, Red Oak Properties

The property owner was erroneously charged from the first quarter of 2014 to the first quarter of 2015 and overpaid $1087.50 in sewer fees and will be reimbursed for the overpayment.

Motion to approve was made by Edward Snook.
Seconded by James Kensek

Further Discussion: None

Roll Call Vote:
Ayes: Thomas Buchney, James Kensek, Edward Snook, and Vincent Zinno
Nays: None

7. Attorney’s Report

Attorney Richard Wenner told the commissioners that he tried to obtain the asset purchase agreement by United Water and Gene Mulvihill. He tried to track down the list of items actually purchased in that agreement. He contacted the attorney for United Water, who told him the file was archived in storage. Mr. Wenner will have more information at the July VTMUA meeting when he obtains the archives.

8. Auditor’s Report

No report

9. Engineer’s Report

A. Review of New Applications

There were no new applications. Engineer Ceren Aralp reported that the only outstanding matter is the Black Creek Sanctuary condominium complex, for which the VTMUA had requested a report on the flow discharge from the facility. The association submitted a letter in May, but it did not contain sufficient information to calculate the EDU from the pool area. Ms. Aralp requested additional information, but t has not come in yet. Executive Director John Scerbo contacted the health department for information, but he has not received it yet. Ms. Aralp hopes to have the information by the July meeting so she can make a recommendation on the EDU count for the condominium complex. Mr. Scerbo said the health department had made a digital recording of all of their files when they moved from the township to the county, but the county department cannot find those recordings or the site plan associated with the pools and the hot tubs. The county is still trying to locate the documentation. Ms. Aralp said another option to calculate flow might be to count the number of seats around the pools. Chairman Vincent Zinno suggested contacting the township building or zoning departments, which might have some documentation when the condominium complex obtained permits from those departments.

B. Old Business

None

10. Executive Director’s Report

Executive Director John Scerbo said the township building department informed him about a property owned by attorney James Zimmerman where the township purchased an easement when Mr. Zimmerman connected to the sewer system and the septic system was no longer being used and was abandoned. The building department wants the septic tank emptied and properly closed down. Mr. Scerbo said he assumes the building department wants the VTMUA to pay for the emptying of the tank, but he suggested that if the township owns the easement the township should pay the costs associated with the work. The abandoned septic tank is within the township easement; however, Mr. Zimmerman has not provided any documentation to the VTMUA saying the township was to maintain or abandon the tank. Engineer Ceren Aralp said when she had a conversation with the property owner, he said he would take care of it but several weeks later came to the building department to discuss it. Ms. Ceren said she feels the matter is between the property owner and the township. Mr. Scerbo suggested that if no one has any documentation that illustrates that the VTMUA or the town owns the property, it is just an easement and neither the VTMUA nor the township is responsible. Mr. Scerbo suggests the township get advice on the matter from its attorney, John Ursin. VTMUA attorney Richard Wenner will consult with Mr. Ursin. The VTMUA agreed no one should pay for anything until documentation that supports it is found.

11. Commissioner Comments

None

12. Chairman Comments

None

Adjournment

Motion to adjourn the meeting was made by James Kensek.
Seconded by Edward Snook
All were in favor.
The meeting was adjourned at 7:30 p.m.

The next meeting of the VTMUA will be on July 18, 2015 at 7 p.m.

Transcribed and submitted by Jessica Paladini
Vernon Township MUA Secretary