Minutes: November 7, 2013

Call to Order

The regular meeting of the Vernon Township Municipal Utilities Authority (VTMUA) of the Township of Vernon was convened at 7:00 p.m. on Thursday, November 7, 2013 in the Vernon Municipal Center, 21 Church Street, Vernon, New Jersey.

Statement of Compliance

Adequate notice of this meeting had been provided to the public and the press on January 8, 2013 and was posted on the bulletin board in the municipal building in accordance with the Open Public Meetings Act, N.J.S.A. 10:4-6.

Thomas BuchneyP
Barbara ChorzepaA
Gloria GalloP
James Kensek (arrived at 7:21 p.m.)P
Stephen PiccirilloA
Roy TanfieldP
Vincent ZinnoP

Professional Staff Present

Attorney Robert McBriar, Engineer Ceren Aralp, Auditor Charles Ferraioli, and Executive Director John Scerbo

1. Open Meeting for Public Comment

Motion to open the meeting to the public
Made by Gloria Gallo
Seconded by Roy Tanfield
All in favor

Len Coloccia of Great Gorge Village asked about the frequency of billing and a possible change in the billing system. He questioned the annual billing and coupon method. John Scerbo said the MUA is trying to keep the costs of operating the system down and it is more economical to send bills less frequently. He said users would also be able pay their bills online. Letters will be mailed to users in 2014, telling them about the online payment option and also the ability to access other information online about their accounts.

Close Meeting to the Public

Motion to close
Made by Roy Tanfield
Seconded by Thomas Buchney
All in favor

2. Approval of Minutes

Approval of Minutes for Regular Meeting of October 24, 2013

Motion to approve the minutes
Made by Gloria Gallo
Seconded by Thomas Buchney

Call for Discussion: No discussion

All in Favor
Ayes: Thomas Buchney, Gloria Gallo, and Roy Tanfield
Nays: None
Abstention: Vincent Zinno (absent for October 24, 2013 meeting)
Motion passed

3. Correspondence

A. Letter from Brookside Florist (Block 145, Lot 7)

John Scerbo explained that the florist owners, Mr. & Mrs. Morgan Guinta, paid their connection fees and also paid the SCMUA fees. They got their building permit and hired a contractor to do the work but discovered their property sits on rock ledge and there is no way to connect to the sewers unless they blast at an exorbitant cost. John Scerbo recommended the VTMUA move to grant the waiver from connecting; accept the ongoing payment of sewer fees; retain the application, review, and connection fees previously paid; and direct the attorney to draft the resolution necessary to record those actions.

Motion was made by Gloria Gallo
Seconded by Thomas Buchney

Roll Call Vote:
Ayes: Thomas Buchney, Gloria Gallo, James Kensek, Roy Tanfield, and Vincent Zinno
Nays: None
Motion passed

B. Letter from Elke Yetter, Vernon Township CFO

Letter dated 10/31/13 from Elke Yetter, Vernon Township CFO, requesting change of sewer billing system. The new system integrates with the town’s finance package, allows for easier application of payments, gives customers the ability to look up their own accounts, and allows for the documentation and retention of much more information. The new program would cost $6,050 with a $125 monthly maintenance fee. John Scerbo recommended the VTMUA approve the change in billing as recommended by the CFO and direct her to proceed to do so in time to utilize the new billing system for 2014.

Motion was made by Roy Tanfield
Seconded by James Kensek

Roll Call Vote:
Ayes: Thomas Buchney, Gloria Gallo, James Kensek, Roy Tanfield, and Vincent Zinno
Nays: None

4. Approval of Bills

Resolution 13-45: Payment of Bills List

Motion to approve the bills
Made by James Kensek
Seconded by Roy Tanfield

Roll Call Vote:
Ayes: Thomas Buchney, Gloria Gallo, James Kensek, Roy Tanfield, and Vincent Zinno
Nays: None
Motion passed

5. Resolutions

A. Resolution 13-46: Approving the Hardship and Payment Plan Agreements for Connection Fees for Carlos Fardin, Block 142, Lot 8

The property was assessed 4 EDUs. The connection fee is $9,330, a 50% reduction from the original $18,660 connection fee, which the owner will have five-years to pay, making a single payment of $1,866 plus eight percent interest in each of the five years.

Motion to approve made by Gloria Gallo
Seconded by James Kensek

Call for Discussion: Thomas Buchney asked if SCMUA would also agree to a payment plan. John Scerbo said they would, after the township grants the hardship payment plan first.

Roll Call Vote:
Ayes: Thomas Buchney, Gloria Gallo, James Kensek, Roy Tanfield, and Vincent Zinno
Nays: None
Motion passed

B. Resolution 13-47: Appointing a Risk Management Consultant

Motion to approve D&H Alternative Risk Solutions, Inc. made by Thomas Buchney
Seconded by Gloria Gallo

Call for Discussion: No discussion

Roll Call Vote:
Ayes: Thomas Buchney, Gloria Gallo, James Kensek, Roy Tanfield, and Vincent Zinno
Nays: None
Motion passed

6. Attorney’s Report

Roy Tanfield asked the attorney to explain what happened in court regarding the litigation against the VTMUA by Great Gorge Village resident Len Collocia. Attorney Robert McBriar said the judge dismissed nine out of Mr. Collocia’s 10 counts against the township, with only one count remaining.

7. Auditor’s Report

Charles Ferraioli said the VTMUA has to consider how they are going to move forward with the 2014 budget. He said it would take him about a half-hour to present the new budget to the VTMUA and to the public. Vincent Zinno suggested he give the presentation at the December 19 meeting. Thomas Buchney suggested Mr. Ferraioli send out the documentation prior to the meeting so the commissioners can review it in advance.

8. Engineer’s Report

New Application

A. Nancy Patterson, Block 145, Lot 1.03

Professional Office Space, 1,200 square feet—.50 EDUs allocated

Motion to approve made by Thomas Buchney
Seconded by Roy Tanfield

Call for Discussion: None

Roll Call Vote:
Ayes: Thomas Buchney, Gloria Gallo, James Kensek, Roy Tanfield, and Vincent Zinno
Nays: None
Motion passed

B. Kan Chin Chengi, Block 141, Lot 15

46-seat restaurant and 1,200 square foot retail store, 7 EDUs

Engineer Ceren Aralp suggested not issuing a building permit until the applicant submits revised drawings.

Motion to approve made by Vincent Zinno
Seconded by Thomas Buchney

Call for Discussion: Ceren Aralp said the VTMUA has to confirm the use of the building when the new tenant occupies it.

Roll Call Vote:
Ayes: Thomas Buchney, Gloria Gallo, James Kensek, Roy Tanfield, and Vincent Zinno
Nays: None
Motion passed

C. Waheguru Gas (Delta Gas Station), Block 145, Lot 1.02

Filling station with service bays, allocated 1.75 EDUs

Engineer Ceren Aralp recommended withholding the building permit until revised drawings are submitted and approved.

Motion to approve made by Thomas Buchney
Seconded by Roy Tanfield

Call for Discussion: Ceren Aralp said there was no recommendation for an oil separation because there is no drainage system. If drainage is installed in the future, they may be required to install an oil separator.

Roll Call Vote:
Ayes: Thomas Buchney, Gloria Gallo, James Kensek, Roy Tanfield, and Vincent Zinno
Nays: None
Motion passed

Old Business

Ceren Aralp reported that HMM and the township DPW conducted the connection inspection on November 6. All of the connections that were previously not found and were missing were located during this inspection. She noted the DPW building does not have a connection point, and it would need a sewer extension.

9. Executive Director’s Report

John Scerbo had no further comments or recommendations.

10. VTMUA Commissioner Comments

Roy Tanfield asked what was the status on the A&P Plaza negotiations. The plaza’s 30.5 EDU count was approved in April 2012. The plaza’s TWA application was signed at the VTMUA’s last meeting and was also signed by the SCMUA. They have completed the permitting processes with both the VTMUA and with SCMUA.

Roy Tanfield also asked who is the beneficiary of the insurance for the transmission line. John Scerbo said the township is. The VTMUA pays the insurance on it.

Gloria Gallo asked Ceren Aralp for a copy of the report on the November 6 inspection and location of the missing connections.

11. Chairman’s Comments

Vincent Zinno reported that Mountain Creek submitted photographs and documentation of its connections, pipes, and manholes. Roy Tanfield said he went into the Great Gorge Village pump station with DPW employees and read the logs and was concerned about the spikes in flow he noticed on the weekends. He said the typical flow from Monday through Friday was 25,000-30,000 gallons but on Saturdays and Sundays it went up to about 190,000 gallons, and that pattern was consistent throughout the entire summer. He believes those “massive spikes” are directly related to the “tourist flow” on weekends at the resort. He feels the difference is highly unusual. He said the weekend flows were ten times higher than the weekday flows. He said the DPW employees said the flow spikes on the weekends were not coming from the residential community at Great Gorge Village, and Mr. Tanfield surmised it was a result of tourists at the water park and the resort. He said it has to be coming from a commercial source, and this is an issue. He feels the EDU system may not be properly allocated. Ceren Aralp said they would continue to observe the overall EDUs and the flow at the resort.

Motion to Adjourn the Meeting

Made by Roy Tanfield
Seconded by Thomas Buchney
All in favor
Meeting was adjourned at 8:30 p.m.

The next meeting of the VTMUA will be on December 19, 2013.

Transcribed and submitted by Jessica Paladini
Secretary, Vernon Township MUA