Minutes: September 19, 2013

Call to Order

The regular meeting of the Vernon Township Municipal Utilities Authority (VTMUA) of the Township of Vernon was convened at 7:00 p.m. on Thursday, August 22, 2013 in the Vernon Municipal Center, 21 Church Street, Vernon, New Jersey.

Statement of Compliance

Adequate notice of this meeting had been provided to the public and the press on January 8, 2013 and was posted on the bulletin board in the municipal building in accordance with the Open Public Meetings Act, N.J.S.A. 10:4-6.

Roll Call

Thomas BuchneyP
Barbara ChorzepaA
Gloria GalloA
James KensekP
Stephen PiccirilloA
Roy TanfieldP
Vincent ZinnoP

Professional Staff Present

Attorney Robert McBriar, Engineer Ceren Aralp, Auditor Charles Ferraioli, and Executive Director John Scerbo

Executive Director John Scerbo announced that Gloria Gallo is excused from the meeting and Barbara Chorzepa is on vacation.

1. Open Meeting for Public Comment

Motion to open the meeting to the public
Made by James Kensek
Seconded by Roy Tanfield
All in favor

Linda Gervald of Great Gorge Village asked when the EDUs were established for Mountain Creek, were all the special events taken into consideration, such as with Oktoberfest and Special Olympics. Engineer Ceren Aralp said EDU calculations are based on the property usage within the sewer district and such events are built into the report uses and thus the calculations are based on those events.

Don Conover of Great Gorge Village asked if the VTMUA could present at its meetings detailed monthly financial reports for the authority to indicate to the public what are the revenues and expenses. VTMUA chairman Vincent Zinno said they would have their executive director look into it.

Len Coloccia of Great Gorge Village played a recording of a portion of a prior VTMUA meeting in which he had a discussion with attorney John Ursin about appointing a Great Gorge Village resident to the VTMUA. Coloccia criticized Ursin for his comments. VTMUA member Roy Tanfield interjected that Coloccia should move on and “let bygones be bygones.”

Close Meeting to the Public

Motion to close
Made by James Kensek
Seconded by Thomas Buchney
All in favor

2. Approval of Minutes

Approval of Minutes for Regular Meeting of August 22, 2013

Motion to approve the minutes
Made by Thomas Buchney
Seconded by James Kensek

Call for Discussion: No discussion

Roll Call Vote:
Ayes: Thomas Buchney, James Kensek, Vincent Zinno, and Roy Tanfield
Nays: None
Motion passed

3. Correspondence

A letter was received on September 3, 2013 from Janet Dabal, who informed the VTMUA that the building she owns at 317 Route 94 is vacant and has been listed for sale for the past two years, and she requested an extension of time for connecting to the sewer system due to hardship. John Scerbo recommended that the board acknowledge receipt of the letter and file it, pending what transpires with the sale of the home, which is currently under contract.

Motion to acknowledge receipt and file the letter was made by Thomas Buchney.
Seconded by Vincent Zinno
All in favor

Roll Call Vote:
Ayes: Thomas Buchney, James Kensek, Vincent Zinno, and Roy Tanfield
Nays: None
Motion passed

4. Approval of Bills

Resolution 13-37: Payment of Bills

Motion to approve the bills
Made by Thomas Buchney
Seconded by James Kensek

Call for Discussion: No discussion

Roll Call Vote:
Ayes: Thomas Buchney, James Kensek, Vincent Zinno, and Roy Tanfield
Nays: None
Motion passed

5. Resolutions

A. Resolution 13-38: Acceptance of Proposal by KRAFTPOWER for a Semi-Annual Service Plan for Emergency Generators at each of the pump stations.

Motion to approve made by Vincent Zinno
Seconded by Thomas Buchney

Call for Discussion: Thomas Buchney asked if there were any other fees. John Scerbo said the contract was only for the service plan and the fee schedule is included.

Roll Call Vote:
Ayes: Thomas Buchney, James Kensek, Vincent Zinno, and Roy Tanfield
Nays: None
Motion passed

B. Resolution 13-39: Purchase of a Gas Meter from Firefighter 1 for the Staff in the Field to be Used in Servicing the Sanitary Sewer

Motion to approve made by Thomas Buchney
Seconded by Vincent Zinno

Call for Discussion: No discussion

Roll Call Vote:
Ayes: Thomas Buchney, Vincent Zinno, and Roy Tanfield
Nays: None
Abstentions: James Kensek
Motion passed

6. Attorney’s Report

Attorney John McBriar said there was no report.

7. Auditor’s Report

Auditor Charles Ferraioli reported that the VTMUA set up procedures through the finance department for purchases.

8. Engineer’s Report

New Application

Evelyn Noland property, Block 141, Lot 10.03

2,400 square foot dance studio, a one-bedroom apartment, and a vacant restaurant that is calculated as retail space - 2.5 EDUs allocated

Motion to approve made by Thomas Buchney
Seconded by James Kensek

Call for Discussion: No discussion

Roll Call Vote:
Ayes: Thomas Buchney, James Kensek, Vincent Zinno, and Roy Tanfield
Nays: None
Motion passed

Old Business

521 Associates, Block 142, Lot 9

The property owners submitted an updated plan resolving the outstanding technical engineering issues. Ceren Aralp said they take no exceptions to the plan and recommended the issuing of a building permit to connect to the sewers.

Block 146, Lot 5, 15, 16, and 17

These properties connect to the low-pressure sewer. The VTMUA received newly submitted revised drawings for the properties. Ceren Aralp said the drawings are acceptable, and there is no further action at this time on this application.

EDUs for Salons, Barbershops and Spas

Ms. Aralp discussed the ongoing research for calculating EDUs for hair salons, barbershops, and spas. She discussed a proposal by Hatch Mott MacDonald to provide professional engineering services to the VTMUA to conduct a study of wastewater discharge flow quantities from beauty salons, barbershops, and spas. VTMUA rules and regulations do not identify beauty salons and barber shops as separate types of establishments but include them as retail businesses for purposes of calculating the EDUs. According to the HMM proposal, in order to provide a reliable data pool to calculate the EDU rate, it would be desirable to obtain 20 data sources from demographically comparable communities in New Jersey. Such a study would be done in two phases: 1) Data Collection and 2) Creating a Report. Based upon the scope of the project and difficulties inherent with establishing a sample pool large enough for such a study, the study would cost the VTMUA from $16,000 to $25,000. Ms. Aralp said the VTMUA could authorize HMM to perform the engineering services for such a study on a time and material reimbursable basis, not to exceed $16,000. The VTMUA had the options to table the decision for a future meeting, approve it, or reject it. Chairman Zinno asked for a motion to approve or deny the proposal for the study. Thomas Buchney said he would like to wait before making a decision so that those members who have strong opinions on the subject might also review the proposal before the VTMUA makes a decision. Chairman Zinno said he needed a motion to either approve or deny the proposal.

James Kensek moved to deny the proposal.
Seconded by Vincent Zinno

Call for Discussion: No discussion

Roll Call Vote:
Ayes: Thomas Buchney, James Kensek, Vincent Zinno, and Roy Tanfield
Nays: None
Motion passed

9. Executive Director’s Report

John Scerbo reported that letters were sent out telling people that hookup to the sewers is now imminent since the deadline has passed, and many applications did come in as a result of those letters.

10. VTMUA Commissioner Comments

Roy Tanfield said he recalled there were about 82 properties that needed to hook up to the sewers and asked for an estimate of how many have begun hookup procedures and how many were still delaying and might be a problem. John Scerbo said he has not heard from approximately 20 percent of the property owners.

11. Chairman’s Comments

Vincent Zinno said that at some connection points, they are having difficulty locating the cleanouts. He said the sewer pipes have been sitting for eight years, hit by plow trucks, and buried under grit and dirt and if they cannot locate them they will have to use cameras to locate them. He said he spoke with the DPW and the engineer about modifying a preventive maintenance plan for the pump stations.

Motion to Adjourn the Meeting

Made by James Kensek
Seconded by Roy Tanfield
All in favor
Meeting was adjourned at 7:51 p.m.

The next meeting of the VTMUA will be on October 24, 2013.

Transcribed and submitted by Jessica Paladini
Secretary, Vernon Township MUA